The following are steps on how to create a basic PowerPoint presentation, however certain steps may vary slightly depending upon what version of PowerPoint you are using. This tutorial is specifically using PowerPoint When you launch the PowerPoint program, you may be prompted to pick what kind of document you want to create.
Choose to create a blank presentation. If it does not ask you this, a blank presentation will automatically launch. The next thing you want to do is decide what design you want for the presentation. To do this, go to the 'Design' tab at the top of the page. Scroll through all the options and decide which one looks best for the presentation you want. To get a preview of what the design will look like before applying it to the presentation, hover over the design you want to preview.
This design will be automatically continued throughout the rest of your presentation. Once you have more than one slide, you can add a different design for just one slide.
To do this, select the slide you want to change the design on by clicking on it. It will pop-up as the big slide in the screen. Then you can right-click the design you want for this slide and select 'Apply to Selected Slide'. It will appear on that slide, but will not change the design of the other slides. Click the first box that says 'Click to add title' and add the title of your presentation.
Click the bottom box to add your name, or any other subtitle that you choose. Once you have your text in the boxes, you can change their font, size, color, etc.
You can change the size of the text box by selecting it, and then dragging the corners of the box. To move the text boxes, select the box, and move your arrow over the border of the box. A four-arrow icon will appear, and clicking with this icon will allow you to move the text boxes wherever you choose.
Chances are, you are going to need more than one slide. There are a few ways you can add more slides. Notice that there is a separate area to the left of the screen where your first slide is located. The first way to add a slide is to right-click the area under where your first slide is located and select 'New Slide'.
A new slide will appear. The second way to add another slide it to click 'New Slide' in the toolbar above the slides. This button is divided into two parts,.
The top will insert a new slide with a default layout. You can also click the bottom half of this button, which will allow you to choose what type of layout you want. You can choose a slide with two text-boxes and a title, one text-box, only a title, and many other options. You will see your new slide appear to the left under the first, as well become the large slide that you can edit.
The design you picked earlier will have carried over to this slide. The design will carry over for the rest of the slides you create unless you decide to change just one, like described earlier. The guideline layout you chose will appear, and you can then add in your information.
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Any additional feedback? Submit feedback. Thank you for your feedback! Subtitles typically contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen.
Video description means audio-narrated descriptions of a video's key visual elements. These descriptions are inserted into natural pauses in the program's dialogue. Video description makes video more accessible to individuals who are blind or visually impaired. Use captions, subtitles, and alternative audio tracks in videos. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Microsoft Add alt text to images.
Add alt text to shapes or SmartArt graphics. Add alt text to charts. Review or edit automatically generated alt texts in photos. Mark visuals as decorative. Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner.
Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of. PowerPoint does not automatically generate alt texts for drawn images, such as diagrams or icons. If you want to add an image that is an icon, screenshot, or other image that is not a photograph, you need to add the alt texts manually.
Select an image. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. Tip: You can also select Generate a description for me to have Microsoft's cloud-powered intelligent services create a description for you. This takes a moment, after which you see the result in the text entry field.
Remember to delete any comments PowerPoint added there, for example, "Description generated with high confidence. Tip: You have to right-click somewhere inside the frame that surrounds the entire shape or SmartArt graphic, not inside one of its parts. Select a shape or a SmartArt graphic. Type sentences to describe the shape or SmartArt graphic and its context to someone who cannot see it.
Tip: You have to right-click somewhere inside the frame that surrounds the entire chart, not inside one of its parts. PowerPoint for PC in Microsoft automatically generates alt texts for photos by using intelligent services in the cloud.
You can review and edit the autogenerated alt texts. To accept the suggested text, close the Alt Text pane and return to the PowerPoint slide. To change the suggested alt text, type your preferred text in the box.
Once you're done, close the Alt Text pane and return to the PowerPoint slide. If your visuals are purely decorative and add visual interest but aren't informative, you can mark them as such without needing to write any alt text.
Examples of objects that should be marked as decorative are stylistic borders. Select a visual. Select the Mark as Decorative check box. The text entry field becomes grayed out.
The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office Add alt text to SmartArt graphics.
Add alt text to shapes. Note: We recommend only putting text in the description field and leaving the title blank. This will provide the best experience with most major screen readers including Narrator. For audio and video content, in addition to the alt text, include closed captioning for people who are deaf or have limited hearing.
Note: This feature is only available to Microsoft subscribers who have joined the Office Insider program. If you are a Microsoft subscriber, make sure you have the latest version of Office. If you want to add an image that is an icon or other image that is not a photograph, you need to add the alt texts manually.
In the Format Shape pane, select Alt Text and type a description for the graphic. Tip: Include the most important information in the first line, and be as concise as possible. In the Format Shape pane, select Alt Text and type a description for the shape. The following procedures describe how to make the hyperlinks, text, and tables in your PowerPoint presentations accessible. Select Link. The text you selected displays in the Text to display box.
This is the hyperlink text. For example, this hyperlink text matches the title on the destination page: Templates and Themes for Office Online. Use one of the included accessible templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter. In the Font group, which provides options for font type, size, style, and color, select your formatting choices. Use the pre-designed Office Themes to make sure that your slide design is accessible.
For instructions, see Use an accessible slide design. Use the Accessibility Checker to analyze the presentation and find insufficient color contrast.
It finds insufficient color contrast in text with or without highlights or hyperlinks in shapes, tables, or SmartArts with solid opaque colors. It does not find insufficient color contrast in other cases such as text in a transparent text box or placeholder on top of the slide background, or color contrast issues in non-text content.
The following procedures describe how to make the slides in your PowerPoint presentations accessible. See Title a slide for related information. One simple step towards inclusivity is having a title on each slide, even if it isn't visible. Accessibility Checker can point out four situations where a title is warranted:.
Fill it in with the title you want to use. Appears if the slide already has a title placeholder and you just need to fill it in. The placeholder is positioned off the slide so that it's invisible during Slide Shows and in printouts. Appears when the slide has no title placeholder. When you choose this command, PowerPoint automatically selects what it thinks is the most likely text box to be the title. But you can change the selection if necessary. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset.
Point the mouse at the border of the Title placeholder box so that the pointer becomes a four-headed move pointer. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads this slide, it reads the objects in the order they are listed in the Reading Order pane. In the Warnings section of the Accessibility pane, select the Check reading order category. Any slides where the reading order of slide elements does not seem logical are listed in this section.
For a slide in the section, select the drop-down menu arrow next to it and select Verify object order to open the Reading Order pane. All the elements on the slide are listed in the Reading Order pane. You can drag and drop elements up and down to change the reading order.
To move multiple elements, press and hold the Ctrl key and select clicking the elements, and then move them together. Note: You can also group items together so they're read together instead of individually. For more information, see Make slides easier to read by using the Reading Order pane. PowerPoint has built-in slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects.
To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who see and people who use technology such as screen readers.
In the Thumbnail pane, locate the place where you want to add the new slide. Right-click, and select New Slide. Click the new slide to select it. On the Design tab, expand the Themes gallery, and select the slide layout that you want. PowerPoint automatically applies this layout to the new slide. PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files.
Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video. For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint.
Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint. Closed captions, subtitles, and alternate audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features.
Also, when turning your presentation into a video , closed captions, subtitles, or alternate audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved.
Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard of hearing. For more information, refer to Add closed captions or subtitles to media in PowerPoint. Rules for the Accessibility Checker. Everything you need to know to write effective alt text.
Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities. Closed Caption file types supported by PowerPoint. Visually scan the slides in your presentation.
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